Schedule supervision and sync it to your calendar.

Questions about scheduling

Which calendars does Guidara sync with?

Google Calendar and Microsoft Outlook. Connect one from your calendar settings and every supervision meeting you schedule in Guidara is written to it, and your busy times are read back for free-busy checking. You can disconnect at any time.

Does Guidara create the video link?

Yes, through the provider you connect: Google Meet with a Google Calendar, Microsoft Teams with a Microsoft 365 work or school account, or Zoom connected directly. The link is created with the meeting and added to the calendar event.

Do my supervisees need to connect a calendar?

No. Calendar connections are the supervisor's. Supervisees get a calendar invite by email when a meeting is booked, moved or cancelled, so they can add it to whatever calendar they use. In Guidara they see every upcoming and past meeting, with the video link on it, and their next meetings on their dashboard.

Can I schedule recurring supervision meetings?

Yes. Set a meeting to repeat and each occurrence is its own meeting in Guidara, with its own status and its own notes. Each supervisee can have a different schedule.

Can I schedule group supervision?

Yes. Meetings are either individual or group. Group meetings have their own tab in the meetings list, and the supervisees who attend each get the meeting on their side.

What happens when a meeting is rescheduled or missed?

Change its status in Guidara: rescheduled, canceled, late canceled or no-show. The status shows on the calendar in its own color and stays on the record. Your unbilled-meetings list and meeting totals count completed meetings only.

Does Guidara replace my calendar app?

No. Guidara writes supervision meetings to your existing calendar and keeps track of who each meeting is with, its status, its notes and its invoice. Everything else in your calendar is left alone.